Best Virtual Data Room Services
Our digital data room solutions are designed to facilitate seamless due diligence, M&A transactions, legal processes, and other confidential business operations.
We deliver virtual data rooms for startups, enterprises, legal firms, and financial institutions needing a reliable platform for due diligence, M&A, audits, and more. Safeguard your confidential information while accelerating deal timelines—starting now.
Secure File Sharing
Collaboration Tools
Automated Workflows
Online Data Storage Solutions for Small Businesses
Cloud Backup for Business Continuity
Never lose a file again. Our automated cloud backup ensures your data is safe from hardware failures, ransomware, or human error. Automatic backups keep your data current. Restore files instantly to minimize downtime. Affordable plans with no hidden fees.
Team Collaboration Storage
Unite your team with secure, centralized storage that boosts productivity and simplifies workflows. Collaborate in real time with controlled access. Track changes and avoid costly mistakes. Work from any device, anywhere.
Scalable Data Archiving
Grow without limits. Our scalable archiving solution adapts to your business while keeping historical data organized and accessible. Pay only for what you need, upgrade anytime. Meet industry standards with ease. Find archived files in seconds.
Best Virtual Data Room Services
B2B transactions demand the highest levels of security, efficiency, and collaboration. Our Virtual Data Room (VDR) services are designed to meet these needs.
- Military-Grade Encryption
- Granular Access Controls
- Audit Trails
- Centralized Document Repository
- Q&A Module
- Real-Time Updates
- Built-In Compliance Tools
- Document Watermarking
- Audit-Ready Reporting
- Secure Board Communications
- Version Control
- Mobile Accessibility
- Data Room Branding
- Investor Activity Tracking
- Secure File Sharing
- Secure Collaboration
- Document Redaction
- Chain of Custody Tracking
- Property Document Organization.
- Bidder Management
- Deadline Tracking
- IP Portfolio Storage
- Access Expiry
- Activity Alerts
- Collaborative Workspaces
- Role-Based Permissions
- Document Versioning
Our Virtual Data Room Software Partners
We've carefully selected our VDR software partners based on their reputation, security features, and ease of use.
DealRoom
DealRoom is a cutting-edge VDR software designed to streamline M&A, fundraising, and other business-critical processes. With DealRoom, you can upload, organize, and track documents in a secure and centralized repository, invite users, set permissions, and track activity to ensure seamless communication, and utilize AI-powered tools to automate document review and analysis.
ShareFile
With ShareFile, you can send and receive files up to 100 GB in size, with customizable permissions and expiration dates, invite users to edit documents simultaneously, with automatic versioning and tracking, and maintain regulatory compliance with ShareFile's robust security features and audit trails. ShareFile's user-friendly interface, seamless integration with Microsoft Office, and top-notch security make it an excellent choice for businesses requiring a versatile VDR solution.
Firmex
Firmex is a comprehensive VDR software designed for secure document sharing, collaboration, and management. Store, organize, and track documents in a secure and customizable repository, invite users, set permissions, and track activity to ensure seamless communication, and meet complex security requirements, and utilize Firmex's advanced security features, including two-factor authentication and encryption.
CapLinked
CapLinked is a cutting-edge VDR software designed for secure document sharing, collaboration, and management. Upload, organize, and track documents in a secure and customizable repository, invite users, set permissions, and track activity to ensure seamless communication, and utilize CapLinked's workflow automation tools to streamline business-critical processes.
Our client say
Switzerland
Michel Bielecki
CEO & Co-founder of Testasy
“O16 Labs ultimately delivered a working product, allowing me to launch a unique service worldwide. The team was quite responsive, transparent and supportive throughout. They all worked really hard and fast, demonstrating amazing ability to deliver market-ready MVP swiftly”
greece
George Bardakis
Digital Communications Director, Bet Comrade
“O16 Labs worked tirelessly and consistently throughout the project collaboration, always ensuring high-quality outcomes. The team is always responsive, available and effortlessly accommodates to concerns and queries, thus providing top-tier assistance. Their skills, responsiveness and impeccable communications surpassed clients’ expectations.”
Spain
Nicolas Adolph
Founder of DocuDoc
“The outcome of partnering with O16 Labs has been highly favorable. The team is agile and utterly collaborative from a project management point of view. Internal stakeholders were impressed by the service provider’s patience and professionalism.”
Pakistan
Waseem Sindhu
Director of Technology from a Digital Marketing Agency
“Thanks to the work from O16 Labs, the client reached a whopping 200,000 downloads just within two months and secured 10,000 active monthly users. They communicated actively and effectively via Slack and Trello. Their transparency and project management styles have been hallmarks of their work.”
Washington
Woodrow Jones
Co-founder and CEO of Vibecoin
O16 Labs have all it takes to meet clients’ expectations in terms of process and delivery timelines. The team remained highly responsive and offered expert consultancy on app development. Their ability to listen and adapt to clients’ suggestions is highly plausible, allowing them to further extend their expertise in blockchain development.”
Dallas, Texas
Stephanie Phillips Fokas
Director of Patient Advocacy, Overwatch Digital Health
“Ever since O16 Labs took over the project, deliverables have been outstanding. The team is well-versed, fully-prepared and actively participates in meetings. Their sense of urgency and grasp on a project is fantastic.”
Virtual Data Room Pricing Plans
We offer flexible pricing plans to accommodate businesses of all sizes and industries. Whether you're a small startup or a large enterprise, we have a plan that suits your needs.
Starter Plan
Provides sufficient space for essential documents (e.g., contracts, financials), making it practical for B2Bs with limited data needs—perfect for startups or solo consultants. Supports small teams or key stakeholders, ensuring collaboration without excess capacity—ideal for cost-conscious businesses testing VDR capabilities. Includes 256-bit encryption and role-based access controls, delivering enterprise-grade protection at an affordable entry point—a must for B2Bs prioritizing data safety.
Professional Plan
Offers ample room for larger document sets across several deals, enabling B2Bs like mid-sized firms to scale without upgrading immediately. Accommodates expanding teams or external partners (e.g., lawyers, investors), fostering collaboration—a key benefit for businesses with active workflows. Detailed user activity reports and audit logs provide insights into document interactions, helping B2Bs maintain oversight and meet compliance requirements.
Enterprise Plan
Supports vast data volumes, including historical archives, making it ideal for B2Bs with complex, long-term projects or compliance-driven archiving needs. Allows unrestricted access for internal teams, advisors, and stakeholders, streamlining large-scale collaboration—a critical advantage for enterprise-level deals. Includes AI-powered redaction, advanced Q&A tools, and priority support, delivering efficiency and precision for B2Bs managing time-sensitive, high-value processes.
Custom Plan
Scales to exact specifications (e.g., 5 TB or more), ensuring B2Bs only pay for what they need—perfect for businesses with unpredictable data demands. Offers tailored add-ons like custom branding, API integrations, or industry-specific compliance tools, aligning the VDR with specific operational goals. Provides a single point of contact for onboarding, training, and troubleshooting, reducing downtime and enhancing value for B2Bs with complex requirements.
Your Trusted Partner for Virtual Data Room Consultancy
Our Virtual Data Room consultancy offers a comprehensive approach to transform your data management practices.
01 Assessment and Planning
Identify your unique data management needs and challenges, develop a customized plan to meet your objectives, and ensure alignment with your business strategy and goals.
02 VDR Selection and Implementation
Choose the ideal Virtual Data Room solution for your business, implement the VDR with minimal disruption to your operations, and configure the VDR to meet your specific requirements.
03 Data Migration and Organization
Migrate your sensitive data to the VDR with utmost security, organize your data in a structured, easily accessible manner, and ensure data integrity and consistency throughout the process.
04 Access Control and Security
Implement robust access controls, ensuring only authorized personnel can access sensitive data, configure advanced security features, such as encryption, two-factor authentication, and audit trails, and guarantee compliance with regulatory requirements and industry standards.
05 Ongoing Support and Optimization
Receive dedicated support to address any questions or concerns, regularly review and optimize your VDR configuration to ensure it continues to meet your evolving needs, and stay up-to-date with the latest best practices and industry developments.
See How We’ve Helped Organizations Like Yours Achieve Compliance Standards
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