Expert Data Room Consultancy for Your Business
We specialize in Data Room Consultancy—delivering tailored solutions to optimize your data room setup, management, and security.
our team of experienced data room consultants will work closely with you to understand your unique business needs and develop a customized data room strategy that meets your specific requirements.
Streamline Data Management
Ensure Compliance
Protect Sensitive Data
Virtual Data Room Setup & Configuration
User Research & Persona Development
A well-structured virtual data room (VDR) is the foundation of any successful transaction. Our team ensures your VDR is tailored to your specific needs, providing a secure and intuitive platform for all stakeholders.
Document Management & Organization
Efficient document management is critical to keeping your transaction on track. Our services ensure your files are organized, accessible, and easy to navigate, saving time and reducing frustration for all parties involved.
User Access Management & Analytics
An app’s success hinges on usability and Control who sees what and gain valuable insights into user activity with our advanced access management and analytics tools. performance. We conduct rigorous usability testing to identify friction points and optimize interactions.
Advanced Data Room Pricing Solutions
Whether you’re a startup preparing for your first funding round or an enterprise managing complex M&A deals, our pricing plans are crafted to fit your budget and requirements.
- Cost Efficiency
- Flexibility
- Transparency
- Budget-Friendly
- Unlimited Access
- Priority Support
- Customizable Features
- Scalability
- Cost Savings
- Simplified Budgeting
- Comprehensive Support
- No Surprises
- Cost Control
- Easy Scalability
- Enhanced Security
- Flexible Storage Options
- Cost Efficiency
- Seamless Upgrades
- Specialized Features
- Competitive Rates
- Expert Support
- Bulk Discounts
- Dedicated Account Manager
- Advanced Features
- Risk-Free Trial
- Affordable Upgrades
- Easy Onboarding
Cutting-Edge VDR Technology
Our VDR empowers you to close deals faster, reduce risks, and maintain stakeholder confidence
Watermarking & Document Protection
This feature addresses the critical need for confidentiality in B2B transactions. By embedding unique identifiers and restricting unauthorized use, it ensures documents remain secure even after leaving the VDR, making them ideal for M&A or legal negotiations.
AI-Driven Document Indexing & Search
AI automation tackles the inefficiency of manual document handling. It’s a game-changer for businesses dealing with large volumes of data, such as financial audits or contract reviews, offering speed and accuracy that traditional VDRs can’t match.
Multi-Layered Access Controls with Q&A Workflow
This feature enhances security and collaboration simultaneously. The granular controls prevent overexposure, while the Q&A module streamlines external communication—perfect for due diligence involving multiple parties.
Real-Time Analytics & Activity Dashboard
Designed for oversight and compliance, this feature provides visibility into every action within the VDR. It’s invaluable for risk management and reporting, appealing to regulated industries or businesses tracking deal progress.
Our client say
Switzerland
Michel Bielecki
CEO & Co-founder of Testasy
“O16 Labs ultimately delivered a working product, allowing me to launch a unique service worldwide. The team was quite responsive, transparent and supportive throughout. They all worked really hard and fast, demonstrating amazing ability to deliver market-ready MVP swiftly”
greece
George Bardakis
Digital Communications Director, Bet Comrade
“O16 Labs worked tirelessly and consistently throughout the project collaboration, always ensuring high-quality outcomes. The team is always responsive, available and effortlessly accommodates to concerns and queries, thus providing top-tier assistance. Their skills, responsiveness and impeccable communications surpassed clients’ expectations.”
Spain
Nicolas Adolph
Founder of DocuDoc
“The outcome of partnering with O16 Labs has been highly favorable. The team is agile and utterly collaborative from a project management point of view. Internal stakeholders were impressed by the service provider’s patience and professionalism.”
Pakistan
Waseem Sindhu
Director of Technology from a Digital Marketing Agency
“Thanks to the work from O16 Labs, the client reached a whopping 200,000 downloads just within two months and secured 10,000 active monthly users. They communicated actively and effectively via Slack and Trello. Their transparency and project management styles have been hallmarks of their work.”
Washington
Woodrow Jones
Co-founder and CEO of Vibecoin
O16 Labs have all it takes to meet clients’ expectations in terms of process and delivery timelines. The team remained highly responsive and offered expert consultancy on app development. Their ability to listen and adapt to clients’ suggestions is highly plausible, allowing them to further extend their expertise in blockchain development.”
Dallas, Texas
Stephanie Phillips Fokas
Director of Patient Advocacy, Overwatch Digital Health
“Ever since O16 Labs took over the project, deliverables have been outstanding. The team is well-versed, fully-prepared and actively participates in meetings. Their sense of urgency and grasp on a project is fantastic.”
Maximize Uptime with Data Room Support Services
Our Data Room Support Services provide businesses with the technical assistance, strategic guidance, and proactive monitoring they need to maintain an efficient and secure data room environment.
Data Room Setup and Configuration
Get your data room up and running quickly and securely with our expert setup and configuration services. Our team will configure data room settings and permissions, set up user access and roles, implement security protocols and encryption and integrate with existing systems and tools.
Document Management and Upload
Streamline your document management process with our efficient upload and organization services. Upload and index large volumes of documents, organize and categorize documents for easy search and retrieval, apply metadata and tagging for enhanced search functionality, ensure document integrity and version control.
Q&A and Due Diligence Support
Simplify the Q&A and due diligence process with our expert support services. Our team will manage and track Q&A sessions, coordinate with stakeholders and respondents, ensure timely and accurate responses, maintain a comprehensive audit trail.
Reporting and Analytics
Gain valuable insights into data room activity with our advanced reporting and analytics services. Provide real-time reporting and metrics, track user activity and engagement, analyze document access and usage patterns and offer data-driven recommendations for process improvemen
Discover Transparent, Flexible Virtual Data Room Pricing
Our Virtual Data Room Pricing is designed to provide maximum value, whether you’re managing a one-time project or ongoing transactions.
01 Assess Your Usage Needs
We analyze your project scope—number of users, storage volume, and duration (e.g., short-term M&A vs. ongoing collaboration). This step identifies whether you need pay-per-use, subscription, or enterprise-tier pricing.
02 Define Security & Compliance Requirements
Determine if your industry (e.g., finance, healthcare) requires features like GDPR compliance, audit logs, or advanced encryption. We match these needs to pricing tiers that include them without add-on fees.
03 Evaluate Feature Priorities
Identify must-have features—AI indexing, real-time analytics, or Q&A workflows—and map them to our pricing plans. We help you avoid paying for extras you won’t use while ensuring access to game-changing capabilities.
04 Project Scalability & Growth
Forecast how your data room needs might grow (e.g., more users, larger deals) and choose a plan with scalable options—tier upgrades, seasonal adjustments, or unlimited usage. We build in flexibility to adapt as you scale.
05 Compare Total Cost of Ownership
We provide a full breakdown of initial setup fees, ongoing support (e.g., 24/7 assistance), and any optional services. This step compares our pricing to competitors, ensuring you get the best value for enterprise-grade VDRs.
Partnering for Success in Complex Transactions
A Telemedicine System For Appointments Management
Creation of a Telemedicine System For Appointments Management
Challenges solved:
- Development of the SaaS for providing and receiving telecare services
- Providing 24/7 online access to video and audio consultations of general practitioners and clinicians
- Creation of an online appointment booking functionality
- Compliance with the requirements of GDPR and UK healthcare regulators (CQC and MHRA)
QMS for Medical Device Manufacturers
Development of a Quality Management System to Check FDA/ISO Compliance
Challenges solved:
- Development of a Quality Management System (eQMS) from scratch
- Automation and UX improvement of document flow and processes of FDA/ISO certification
- Creation of a B2B SaaS to check compliance to FDA 21 CFR 820, 21 CFR 11 and conformance to ISO 13485:2016 and MDSAP
Engineered for Excellence
We leverage a cutting-edge technology infrastructure to ensure unmatched security, performance, and reliability for your critical data.
Web Architecture
Frontend
Javascript
CSS
Vue
HTML5
React
Backend
Node.js
Database
MySQL
PostgreSQL
MongoDB
Elastic
Frameworks
Express.js
ASP .NET
Gatsby